Changes to Batch Close Validation

Transaction Entry

This enhancement introduces a series of additional checks immediately prior to closing transaction batches in Creditors Ledger transaction entry and Creditors Ledger auto-payments to ensure that all information needed for successful posting to General Ledger and/or Cash Manager in multi-currency systems is available.

In particular the checks will trap situations where:-

  • a transaction has a non-zero value in entry currency but has a zero value in either base or book currencies. This can arise when the amount in entry currency is too small to convert to base or book currency or if no valid exchange rate is available for the transaction date.
  • a transaction has a non-zero value in base or book currencies but has a zero value in entry or book currency.
  • a transaction does not have its base or book currency established. This can arise for example if sites are reconfigured while batches are open.
  • a foreign currency transaction does not have an exchange rate or sense (multiply/divide) set up. This can occur for example if no exchange rate is available for the transaction date.

If any of the above cases are detected when a batch is being closed, the ledger will report the situation and identify the transaction involved. It will leave the batch or auto-payment run open to allow you to either amend the transaction and establish the missing information via the currency window or delete the transaction and re-enter it.

 

Changes to Supplier Enquiries - Transactions Window (All Formats)

Sequence

When you enter the window, the transactions are listed in date sequence.

You can press <F6> to change the search sequence to status/date or reference.