Enhancement to Control Account maintenance
This enhancement improves the accessibility of the windows where control accounts are maintained. |
Company control accounts are set up or amended from a single entry on the Company Parameters menu, from which three windows are accessed in turn for ledger control accounts, cash book control accounts and tax control accounts respectively. These three windows are now available from separate menu entries. |
Tax codes are entered on a system-wide basis from the main Administration Parameters menu. This means that after adding a tax code the user had to exit, select Company Parameters/GL Control Accounts and then step through two windows before the control accounts for the new code could be set up. |
Direct access is provided to the Tax Control Accounts from a button in the Tax Codes window. |
Fig 1:Company Parameters Menu |
|
This menu appears when you select Company Parameters from the Administration Parameters menu. |
The options are:
Companies |
This option enables you to set up and maintain the details of each company. Þ Company Details window. |
Offline GL accounts |
This option enables you to set up, and print, a table of General Ledger profit centre and account codes which can be used for validation in modules which post to General Ledger. Þ Offline Accounts menu. |
GL control accounts |
This option enables you to specify various control accounts for the currently selected company. Þ GL Control Accounts window. |
Tax Control Accounts |
This option enables you to define for each company control accounts for the various tax codes Þ Tax Control Accounts window. |
Cash Book Control Accounts |
This option enables you to amend or enter cash books for use in Debtors Ledger, Creditors Ledger and Cash Manager. Þ Cash Book Control Accounts window. |
Distribution options |
This option enables you to set up the Distribution Parameters. These relate to Sales Order Processing, Purchase Order Processing, Stock Control, and Landed Costs Þ Distribution Options menu. |
Printer Assignments |
This option allows you to configure the printer units to which each special stationery print is to be sent Þ Printer Assignments window. |
Currency Settings |
This option allows you to specify a preferred cash book for currency receipts Þ Currency Specific Settings window. |
Exit |
Þ Main System Parameters menu. |
Fig 1: Report Sequence Menu |
|
This window appears when you select Tax Codes from the Administration Parameters menu. |
|
Purpose |
This window enables you to define tax codes and their rates and descriptions. It lists any tax codes that you have already defined. |
Move through list |
You can move through the list using the cursor and <Page Up> and <Page Down> keys in the standard way. |
Add |
To create a new entry, move the cursor to the line below the last entry in the list. Alternatively press <F5> to insert an entry into the list, or press <F4> to go into ‘Add’ mode. You are then prompted for the details described below. |
Amend |
To amend an entry, position the cursor on the required line and press <Return>. |
Delete |
To delete an entry, position the cursor on it and press <F7>. You are asked for confirmation before the entry is deleted. |
Warning |
We strongly recommend that you never delete tax codes, as there may be existing or historical transactions that use the code. |
The prompts are:
Code |
A code of up to two characters. |
Description |
A description of up to 20 characters. This can be changed at any time. |
% |
The percentage rate for the tax code. This can be changed at any time, to affect new transactions. |
Control Accounts |
Click to enter control accounts for the selected tax code Þ Tax Control Accounts Window. |
Note |
If your system has more than one company defined, you are given the option of selecting a company before the Tax Control Accounts window is displayed. |
On completion |
Click the Next button to go to the Tax Options window. |
On exit |
Click the Close button to return to the Administration Parameters menu. |