Authorisation Vetting using $AUTH32

This set of service packs introduces a new and powerful tool for authorisation control to Global 3000.

The user authorisation vetting system provided by $AUTH32 allows you to set up a table of authorised users with associated passwords and authorisation codes, who are allowed access (or restricted access) to Global System Manager and applications containing Authorisation Point restrictions.

This service pack introduces authorisation points throughout Global 3000 for use with $AUTH32, as listed below. Some of these are points at which password control is already in place and some are new. Note that the existing password handling remains in place if $AUTH32 is not implemented.

When implementing $AUTH32, authorisation points must be set up for each Global frame which is called from a menu line. This include system menus calling, for instance, GL3000 General Ledger and menu lines within applications, eg GL110 for calling General Journals from the General Ledger Transaction Entry menu.

A full list of authorisation points is given below.

Note-1: GSM service pack 20 must be applied before $AUTH32 can be implemented.

Note-2: Under no circumstances attempt to enable $AUTH32 unless you have read Technical Note IN290-AuthorisationVettingUsing$AUTH32.doc. This Technical Note is currently undergoing a review and is not available at the time of writing.

Note-3: It is NOT necessary to enable $AUTH32 in order to install these application service packs. Applying these service packs without enabling $AUTH32 will result in the existing Global-3000 authorisation vetting remaining in place. Enabling $AUTH32 after installing these service packs will trigger the more powerful $AUTH32 authorisation vetting. In either case, these service packs must be applied (i.e. even if you do not intend to enable $AUTH32) to ensure the continuity of the service packs.

Authorisation points in Global 3000

Tokens for the following authorisation points must be set up in the authorisation database DBAUTH using $AUTHP. A copy of this database is included in the service pack.

Accessed from main menus: -

General Ledger

GL3000

Creditors Ledger

CL3000

Debtors Ledger

DL3000

Stock Control

ST3000

Sales Order Processing

SO3000

Purchase Order Processing

PO3000

Landed Costs

LC3000

EDI

ED3000

Cash Manager

CM3000

Asset Register

AR3000

Manufacturing

MG3000

Intrastat

TX3000

 

 

Access from Application menus

Ledger Maintenance – called from more than one application

Reselect company/Reselect Cash book

LM020

System Parameters

LM520

Scenario Maintenance

LM820

Action List

LM300

Maintain Attributes

LM510

Dictionary Maintenance

LM810

Drill Down Service

LM970

 

Product Maintenance – called from more than one application

Enquiries

Enquiries – Products and Orders

PM420

Product Maintenance

Product Details

PM410

Product Detail Report/Product Register

PM430

Housekeeping/Product Group Maintenance

PM451

Housekeeping/Analysis Code Maintenance

PM452

Housekeeping/Standard Cost Maintenance

PM453

Housekeeping/Location Maintenance

PM454

Housekeeping/Unit Code Maintenance

PM455

Housekeeping/EDI Product List Export

PM460

System Maintenance

Process Costs

PM550

CL/DL Postings

PM300

Purge Stock Movements/Batch and Serial Numbers/Stock usage

PM580

System Parameters

PM520

Drill Down Display

PM970

 

 

 

General Ledger

Transaction Entry

General, Single Currency, Foreign Currency and Standing Journals, Accruals and Prepayments

GL110

Auto-transfer

GL310

Budgets and Forecasts

GL120

Print Daybook

GL160

Close session

GL170

End of Period

End of Period

GL330

Open new financial year, Close or amend current year

GL340

Data export to host

GL360

Data export from host

GL370

Extract data to skeleton

GL380

Merge data from skeleton

GL390

Enquiries

Journals

GL210

Accounts, Budget Comparison

GL220

Profit Centres

GL230

Groups

GL240

Company Performance

GL250

Financial Reports

Trial Balance

GL410

Trial Balance Detail report

GL415

Balance Sheet, Profit and Loss, Management Reports

GL420

Currency Report

GL490

Analysis Code Report

GL425

Journal Batch Proof List

GL450

Forecasts and Budgets

GL460

Comparative Reports

GL480

General Ledger Report

GL470

Vat Reconciliation Report

GL430

System Maintenance

System Parameters

GL520

Profit Centre Maintenance

GL530

Profit Centre Listing

GL535

Account Group, Individual Account Maintenance

GL550

Chart of Accounts Listing

GL555

Profit Centre Profiles

GL560

Budget Periodic Profiles

GL570

Statement Definitions

GL580

Interface Definitions

GL590

Reselect Financial Year

GL595

Drill Down Enquiry

GL970

 

 

Debtors Ledger

Transaction Entry

Enter Transactions

DL110

Transaction Allocation

DL110U

Auto-transfer

DL120

Session Banking Report

DL130

Print Daybook

DL140

Close session

DL150

End of Period

Protect/Unprotect Period

DL210

Trial Balance, Export Trial Balance

DL220

Statements, Export Statements

DL230

GL Analysis report

DL250

GL Transfer file

DL260

Close Period

DL270

Purge

DL280

Tax Reports

Tax Analysis

DL241

EC Sales List

DL242

Enquiries

Enquiries, Export Account Enquiries

DL420

Reports and Statistics

Company Totals – this period

DL310

Company Totals – all periods

DL320

Print company totals

DL330

Aged Debt, Export Aged Debt

DL340

Period Postings, Export Period Postings

DL350

Open Transactions, Export Open Transactions

DL360

Customer Turnover, Export Customer Turnover

DL370

Transaction History

DL380

Transaction Query

DL425

Customer Maintenance

Customer Details, Export Customer Details

DL410

Customer List, Audit Report, Review Customer List, Export Customer List

DL430

Customer Address List, Export Customer Addresses

DL440

System Maintenance

System Parameters

DL520

Attribute Maintenance

DL510

Interface definitions

DL530

Credit Rating Codes

DL550

Review Current List

DL580

Drill Down Display

DL970

 

 

Creditors Ledger

Transaction Entry

Enter Transactions

CL110

Transaction Allocation

CL110U

Auto-transfer

CL120

Release Held Invoices

CL130

Auto-payments

CL140

Print Daybook

CL150

Close session

CL160

End of Period

Protect/Unprotect Period

CL210

Trial Balance

CL220

Tax Analysis Report

CL230

GL Analysis Report

CL250

GL Transfer File

CL260

Close Period

CL270

Purge

CL280

Enquiries

Enquiries, Export Supplier Enquiries

CL420

Reports and Statistics

Company Totals – this period

CL310

Company Totals – all periods

CL320

Print company totals

CL330

Aged Transactions

CL340

Period Postings

CL350

Open Transactions

CL360

Supplier Turnover

CL370

Logged Invoice List

CL380

Transaction History

CL385

Approval Details

CL390

Transaction Query

CL425

Supplier Maintenance

Supplier Details, Export Supplier Details

CL410

Supplier List, Audit Report

CL430

Supplier Address List

CL440

System Maintenance

System Parameters

CL520

Interface definitions

CL530

Maintain Approvers

CL540

Drill Down Display

CL970

 

 

Cash Manager

Transaction Entry

Enter Transactions

CM110

Fund Transfer

CM160

Auto-transfer

CM120

Amend Currency

CM170

Confirm Currency

CM180

Release/Hold Cheques

CM130

Print Daybook

CM140

Close session

CM150

End of Period

Trial Balance by Dissection

CM210

Trial Balance by GL Account

CM220

GL Analysis Report

CM230

GL Transfer File

CM240

Close Period

CM250

Purge

CM260

Reports and Enquiries

Cash Book enquiries

CM310

Batch Enquiries

CM320

Cash Book Report

CM330

Unpresented

CM340

Print Items Report

CM350

Statement Reconciliation Report

CM360

Cash Book Maintenance

Cash Book Maintenance

CM400

System Maintenance

System Parameters

CM520

Interface definitions

CM530

Revalue Cash Book

CM550

Dissection Analysis

CM840

Drill Down Display

CM970

Bank Reconciliation

Bank Reconciliation

CM600

 

 

Stock Control

Transaction Entry

Enter Transactions

ST110

Reporting

Proof lists: Stock Movements

ST310

Proof lists: Stock Adjustments, Supplier Returns, Customer Returns, Write-off

ST312

Availability

ST321

Selected Stock Movements

ST330

Summary/Detailed Aged Stock Report

ST340

Stock Valuation

ST360

Batch Tracking

ST370

Stock Transfer Report

ST380

Stock Usage

ST390

Future Stock Position

ST350

EDI Stock Balance Export

ST550

System Maintenance

System Parameters

ST520

Stock Details Maintenance

ST530

Stock Revaluation

ST540

Drill Down Display

ST970

Stock Take

Stock Take

ST600

 

Sales Order Processing

Transaction Entry

All functions except Enquiries

SO100

Enquiries and Reports

Reporting

SO241

Order Processing

Order Book

SO110

Quote/Acknowledgement Print

SO310

Picking/Delivery Note Print

SO320

Label Print

SO330

Despatch Confirmation

SO340

Delivery Note Print

SO350

Customer Receipt Confirmation

SO370

Invoice/Credit Note Print

SO360

Confirm Requisition Receipt

SO365

Automatic Allocation

SO380

Manual Allocation

SO390

Credit Card Processing/On-line Authorisation/Payment Submission

SO400

Credit Card Processing/Manual Authorisation/Voice Referrals/Removed Payment Requests/Credit Card Maintenance

SO410

System Maintenance

System Parameters

SO520

Price List maintenance

SO531

Trade & Quantity Discounts

SO533

Copy Price Lists

SO535

Delete Price Lists

SO536

Reprice Products

SO537

Industry Discount Maintenance

SO538

Industry Discount Print

SO539

Print Price Lists

SO541

Print Trade & Qty Discounts

SO543

Quick Customer Create

SO550

Override Audit Report

SO560

Order History Purge

SO570

EDI Export

SO830

Transaction Desktop

SO900

 

Purchase Order Processing

Transaction Entry

Order Entry

PO110

Order Approval

PO120

Order Acknowledgement

PO130

Goods Receipt

PO140

Invoice Input (POP and Landed Costs)

PO160

Order Reporting

Order Print

PO310

New Items Report

PO320

Goods Received not Invoiced/Unconfirmed Receipts/Confirmed Receipts

PO330

Order by Supplier

PO340

Order by Product

PO350

Receipts by Product

PO360

Goods Received Proof List

PO370

Goods Invoiced Proof List

PO380

Supplier Statistics

PO390

Goods Received Note

PO365

System Maintenance

System Parameters

PO520

Supplier/Product Maintenance

PO530

Reasons for Variance

PO540

Purchase Order Purge

PO560

Supplier Statistics Purge

PO570

 

 

Landed Costs

Shipment Entry

Enter Shipment Details/Receive/Complete Shipment

LC110

Shipment Apportionment

LC120

Order Reporting

Shipment Audit

LC310

Selected Shipment

LC320

Stock Availability

LC330

Shipment Details report

LC340

Purchase Costs

LC360

Stock in Transit

LC350

Data Maintenance

Standard Overheads

LC410

Tariff Codes

LC420

System Maintenance

System Parameters

LC520

Shipment Attributes

LC510

Shipment History Purge

LC560

Set Shipment Prefixes

LC580

 

EDI

Import/Export

Import/Export

ED100

Enquiries

All Enquiries and Batch/Daybook and Unprocessed items print

ED400

Reports

Translation Tables

ED410

System Maintenance

System Parameters

ED520

Product Translation tables

ED530

Transmission History Purge

ED540

Code Translation tables

ED541

On-line customer log-ones

WW520

Web page data export

WW830

 

 

Asset Register

Transaction entry

Transaction entry

AR110

End of Period

Depreciation

AR311

Transaction Posting

AR312

Close Period

AR320

Enquiries

Enquiries

AR210

Reports

Asset Ledger print

AR220

Additions and Disposals

AR230

Selective Transactions

AR240

Print by Date

AR250

Label Print

AR260

Asset Maintenance

Asset Maintenance

AR120

System Maintenance

Depreciation Tables

AR530

Asset Group

AR410

Budget

AR420

Data Load

AR130

Group Revaluation

AR119

System Parameters

AR520

Purge Transactions

AR540

Integrity Check

AR550

Drill Down Display

AR970

 

 

Intrastat

Transaction entry

Post Journals

TX110

Auto-transfer

TX120

End of Period

Print Trial/Final SSD

TX210

Close Month

TX230

Purge Journals

TX240

Reports and Enquiries

Account Statistics

TX310

Product Statistics

TX320

Products and Accounts

Maintain Product Details

TX410

Maintain Account Details

TX420

System Maintenance

System Parameters

TX520

Interface Definitions

TX530

Reselect Company

TX540

 

Manufacturer

Work Order Entry

Enter/Amend/Delete Works Order

MG100

Order Enquiries and Reports

Works Order Report

MG241

Trial Kitting Report

MG310

Print Bill Details

MG430

WIP Valuation Report

MG250

Order Processing

Allocation

MG380

Picking List

MG320

Works Order Print

MG330

Issue Components

MG340

Return Components

MG350

Complete Works Order

MG390

System Maintenance

System Parameters

MG520

Works Order History Purge

MG530

Replace Component

MG540

 

 

Authorisation points within programs

Function

Token

General Ledger – Post to control accounts.

GL110F0001

Creditors Ledger – Set up suppliers

CL410_0001

Creditors Ledger – Set suppliers terms and credit limits

CL410Y0001

Creditors Ledger – Access bank details.

CL410Y0002

Debtors Ledger – Set up customers

DL140_0001

Debtors Ledger - Set customers terms and credit limits

DL410Y0001

Debtors Ledger - Set customers discounts.

DL41YA0001

Debtors Ledger – Access bank details.

Dl410Y0002

SOP – Override credit limits in Order Entry

SO10CF0001

SOP – Override credit limits in Despatch Confirm

SO340C0001

SOP - Unhold orders.

SO10CD0001

Sop – Amend price and discount in Order Entry

SO100D0001

POP – Accept cost variance in Goods Receipt

PO140B0001

POP – Accept quantity variance in Goods Receipt

PO140B0002

POP – Accept cost variance in Enter Invoice

PO160Z0001

Landed Costs – Accept cost variance in Enter Invoice

PO160R0001

Stock – Enter stock take adjustments.

ST110O0001

Stock – Enter stock value adjustments.

ST110O0002