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This window appears when you do one of the following: § Select a data type from the Attribute Selection menu in modules for which attributes can be defined for more than one data type, e.g. Landed Costs. |
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§ Select Maintain Attributes from the System Maintenance menu in modules for which attributes can be defined for only one data type, e.g. Debtors Ledger. |
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§ Invoke the AT - Attribute Table command in the Current List Review Window. |
Purpose |
This window lists existing attributes for the selected data type. It shows the attribute codes, their descriptions and their associated properties. Through this window you can add new attributes, change the properties of existing attributes and remove unwanted attributes. |
Note |
When you invoke this window via the AT - Attribute Table command in the Current List Review Window, this window appears in display-only mode, and cannot be used to add, amend or delete attributes. |
Add |
To add a new attribute, move the cursor to the line below the last entry in the list, or press <F5> to insert a new attribute within the list. Alternatively you can press <F4> to go into 'Add' mode. |
Amend & delete |
To amend or delete an attribute, position the cursor on the required attribute and press <Return>. Þ Attribute Options Menu. |
The prompts are:
Line |
Enter a unique line number in the range 0 to 9999. This controls the sequence in which the operator is prompted for attributes when creating or amending records of the type to which it applies. |
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When you append an attribute to the list, the line number defaults to a value 10 greater than that of the previous item (unless this exceeds the maximum number). |
Attribute |
Enter a unique id of up to 10 characters. Lower case letters are automatically converted to upper case on entry. |
Description |
Enter the attribute's description in up to 30 characters. |
Value |
(Y/N/T.) This controls whether the operator can enter a value for the attribute when linking it to a particular record: § Y indicates that the operator is prompted for a value. Any value can be entered provided it conforms to the format specified in the next prompt. |
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§ N indicates that the operator is not prompted for a value. In this case the attribute itself is considered to be the value. |
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§ T indicates that the operator must enter a value drawn from a table of valid values. |
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This item cannot be changed if the attribute is linked to any records. |
Example |
If the 'value' is set to N for a shipment attribute 'INSPECT', it could be used to indicate that a shipment simply requires inspection before acceptance. |
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If it is set to Y, it could be used to record the name of the person conducting the inspection. |
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If it is set to T, it could be used to record the inspector's name when this must be drawn from a list of approved inspectors. |
These prompts are for 'value' and 'table' type attributes only:
Format |
This controls the format of values that can be associated with the current attribute. Enter one of the following: § D Date (short or long format). |
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§ N Number. |
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§ F Free format. |
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§ C Code (lower case letters are automatically converted to upper case). |
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§ 0 - 7 Number with this many decimal places. |
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This item cannot be changed if the attribute is linked to any records. |
Prompt |
(Y/N.) Enter Y if the operator is to be automatically prompted for a value for the attribute when setting up a new record of the selected type. These attributes are referred to as 'automatic attributes' in Global 3000 documentation. |
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Enter N to indicate that the attribute is only to be linked to a record at your explicit request. The following prompt is then automatically set to N and is skipped. |
Mandat |
(Only if you entered Y at the 'Prompt' item above.) Enter Y if the attribute value is mandatory and cannot be left blank. This means a value must be entered for the attribute for every new record of the type to which the attribute belongs. |
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Enter N to specify an attribute which can be omitted. |
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This item cannot be changed if the attribute is linked to any records. |
On completion |
If you are entering a new 'value-table type' attribute Þ Enter Value Table Window. |
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Otherwise Þ Attribute Options menu. |