Offline GL Accounts Window

 

This window appears when you select Set-up Accounts from the Offline Accounts menu

Purpose

This window enables you to set up a table of General Ledger profit centre and account codes which can be used for validation during the General Ledger distribution of transactions in modules which post to General Ledger.

 

The table is only required if the General Ledger interface has been selected and you do not wish to validate directly against the General Ledger.

Note

The 'Check accounts against General Ledger' Administration Parameter determines whether accounts are checked against the actual General Ledger chart of accounts, or the offline table set up here.

Move through list

You can move through the table entries using the cursor and <Page Up> and <Page Down> keys in the standard way.

Add

To create a new entry, move the cursor to the line below the last entry in the list. Alternatively press <F5> to insert an entry into the list, or press <F4> to go into 'Add' mode. You are then prompted for the details described below.

Amend

To amend an entry, position the cursor on the required line and press <Return>.

The prompts are:

PC

Enter a valid profit centre code. If the General Ledger database is on-line a pop-up enquiry is available.

Account

Enter a valid account code. If the General Ledger database is on-line a pop-up enquiry is available.

Title

The name of the account in up to 30 characters. If you select the profit centre and account codes from the pop-up enquiries, this item defaults from the General Ledger database, but can be over-written.

Summary/detailed journals in DL

(D/S.) This item controls the creation of General Ledger journals in Debtors Ledgers. Enter D for Detailed or S for Summary journals for this profit centre/account combination, or leave blank to accept the default from the 'Create detailed or summary journals' Debtors Ledger System Parameter.

Summary/detailed journals in CL

(D/S.) This item controls the creation of General Ledger journals in Creditors Ledgers. Enter D for Detailed or S for Summary journals for this profit centre/account combination, or leave blank to accept the default from the 'Create detailed or summary journals' Creditors Ledger System Parameter.

On completion

Þ Next line in the table.

On exit

Þ Company Parameters Menu.