General Details of Cash Books Window

 

This window appears when you select Cash Book Maintenance from the Cash Manager Main Menu

Note

If you have not already selected a company, this window is preceded by the Company Selection Window.

Purpose

This window lists cash books that have already been defined. It enables you to define new cash books, and to select an existing cash book for amendment or deletion.

Search sequences

Press <F6> to change the search sequence. The following search sequences are available:

§   Cash book code. This is the default sequence.

 

§   Company code.

 

§   Currency code.

 

§   Cash book title.

Add

To create a new cash book, move the cursor to the line below the last entry in the list, or press <F5> to insert a new entry within the list. Alternatively press <F4> to go into 'Add' mode. The prompts are described in detail below.

Note

After you have added a new cash book in this window, go into the Cash Books Window in Company Parameters; the cash book you just added automatically appears there. Select the new cash book in that window and then enter the additional information that is requested.

Amend

To amend an existing cash book, move the cursor to the required cash book and press <Return> Þ Amendment Options Menu. If you select the General Details option, you are returned to this window where you can amend the details for the cash book. The prompts are described in detail below.

Delete

To delete an unwanted cash book, move the cursor to the required entry and press <F7>. You are asked for confirmation before the cash book is deleted. This must be used with caution, as any batches belonging to the cash book are also deleted, leaving gaps in the audit trail.

The prompts are:

Book

Enter a code of up to two characters to identify the cash book. Whether the code is left or right justified is determined by a setting in System Parameters.

 

If the code you enter has already been used to define a cash book in the Cash Books Window of Company Parameters the values entered there are used as a basis for the cash book you are entering. In some cases the values cannot be changed, in other they are used as a default.

Company

(Display only.) The currently selected company.

Title

Up to 30 characters to describe the cash book. If you have selected an existing cash book code the default is that cash book's title.

Currency

(Only when setting up a new cash book.) The code of this cash book's currency. The dialogue at this prompt depends on the cash book code you have selected:

§   If you have selected an existing cash book code this prompt is set to that cash book's currency and may not be amended.

 

§   If you are using a new code the default is the selected company's base currency. Press <F1> for a pop-up enquiry.

No of dissections receipts

(Display only.) The number of dissection codes for receipts that have been defined for the cash book. This is zero when setting up a new cash book.

No of dissections payments

(Display only.) The number of dissection codes for payments that have been defined for the cash book. This is zero when setting up a new cash book.

No of orders

(Display only.) The number of standing orders that have been defined for the cash book. This is zero when setting up a new cash book.

 

If you have selected an existing cash book code the bank details specified for that cash book are used as defaults for the next four prompts.

Bank name

The bank name in up to 30 characters.

Branch

The bank branch name in up to 30 characters.

Sort code

The sort code of the bank branch in up to eight characters.

Account no

The account number in up to 15 characters.

Enter payee details

(Y/N.) Enter Y if the operator is to be prompted for payee details when entering a payment transaction for which cheques are not being printed.

 

If you enter N, the operator is never prompted for payee details for payment transactions, and cheques cannot be printed in Cash Manager for this cash book. The default is Y.

Allow cheque printing

(Only if you entered Y at the 'Enter payee prompt' above.) Enter Y if cheques can be printed in Enter Transactions and Fund Transfers for this cash book. Enter N if cheques cannot be printed for this cash book in Cash Manager.

Cheque ceiling

(Only if cheque printing is allowed for this cash book.) Enter the largest amount that can be printed on cheques for this cash book. The default is 9,999,999.99 which is the largest amount that can be printed on standard format cheque stationery. Larger amounts (with up to 12 leading digits) can be printed but this requires tailoring the cheque print program and non-standard stationery.

Note

If you are validating General Ledger accounts against the off-line chart of accounts, the profit centres and accounts listed in the pop-up enquiries that appear when you press <F1> at the following prompts are restricted to those defined in the off-line chart of accounts.

 

If you have selected an existing cash book code the General Ledger details specified for that cash book are automatically entered at the next six prompts.

GL control pc

The code of this cash book's General Ledger control profit centre. Press <F1> for a pop-up enquiry.

Account

The code of this cash book's General Ledger control account. This account must be enabled for the control profit centre for the current year. Press <F1> for a pop-up enquiry.

Exchange gain pc

The code of the profit centre to which gain on foreign currency transactions in this cash book is posted. Press <F1> for a pop-up enquiry.

Account

The code of the General Ledger account to which gain on foreign currency transactions in this cash book is posted. This account must be enabled for the exchange gain profit centre for the current year. Press <F1> for a pop-up enquiry.

Exchange loss pc

The code of the profit centre to which loss on foreign currency transactions in this cash book is posted. Press <F1> for a pop-up enquiry.

Account

The code of the General Ledger account to which loss on foreign currency transactions in this cash book is posted. This account must be enabled for the exchange loss profit centre for the current year. Press <F1> for a pop-up enquiry.

Note

You define the General Ledger control accounts for settlement discount in the Cash Books of Company Parameters. For further information, see the Global 3000 Installation & Set-up Manual.

Print module

(Only if cheque printing is allowed for this cash book.) The name of the program which provides the overlay for cheque printing. The default is CM110C. This can be changed, if required, to the name of a Reporter program which provides a customised overlay to suit your own stationery.

Library

(Only if cheque printing is allowed for this cash book.) The name of the library in which the print module is to be found. The default is the main Cash Manager program library (P.CM3000).

On completion

If you are setting up a new cash book, Þ Cash Book Dissections Window.

Otherwise Þ Amendment Options Menu.