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This window appears when you select Post Batch from the Batch Options Menu |
Purpose |
This window enables you to initiate the closing of a batch. |
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If on-line General Ledger posting is selected in Administration Parameters, closing the batch creates the General Ledger transfer file and automatically transfers it into General Ledger. |
Warning |
After you close a batch, apart from amending and confirming unconfirmed currency information, you cannot change the batch or its transactions, or print or reprint any cheques. Before you close a batch, you should therefore print and thoroughly check it, and if necessary make any required amendments, and print the cheques. |
The prompts are:
Batch |
(Display only.) The batch number. |
Type |
(Display only.) The batch type. This can be receipts or payment. |
Items |
(Display only.) The number of transactions in the batch. |
Control total |
(Display only.) If you entered a control total for the batch, it is displayed here in batch currency. Otherwise this is zero, indicating that there is no control total checking for this batch. |
Total entered |
(Display only.) The actual sum of the transactions in the batch. If the batch has a control total, this value is in the batch's currency. Otherwise it is in the cash book's currency. The currency code is also displayed. |
Do you want to close this batch now |
(Y/N.) Enter Y if you want to close the batch, otherwise enter N. |
On completion |
A status message is displayed while the batch is being closed. |
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If on-line General Ledger posting is selected in Administration Parameters: § When the batch is closed, the program creates the General Ledger transfer file, and then automatically transfers it into General Ledger. The Close Batch program does this by invoking the General Ledger Auto-Entry program. The Auto-Entry windows appear on the screen, but no keyboard input is required. |
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§ If the option to print the Auto-Entry report is selected in Administration Parameters, a report of the transferred transactions is printed. |
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§ If the option for immediate posting of the transferred batches is selected for the interface in General Ledger Interface Definitions, the General Ledger batch is posted as soon as the transfer is complete. |
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When all processing is complete Þ Batch Options Menu. |