Transaction Details Window

 

This window appears when you complete your replies in the Cash Book Batches Window for a new batch, and when you select Amend Details from the Batch Options Menu

Purpose

This window displays transactions that already exist in the selected batch, and it enables you to enter, amend and delete transactions.

The prompts are:

Item

(Display only.) Cash Manager automatically allocates an item number to each transaction as it is added to the batch. This is blank when starting a new transaction.

Type

(Only when entering a new transaction.) Enter the transaction code for the transaction. Press <F1> for a pop-up enquiry of valid transaction codes.

Note

You define transaction codes in System Parameters. For further information, see the Transaction Code Maintenance Window.

Date

Enter the transaction date. This must not be later than the end of the selected period. The default is either today's date, or the end of the selected period, whichever is earlier.

Reference

A reference to identify the transaction (up to 10 characters). You must enter this if a reference is specified as mandatory for the transaction code.

Reference 2

Enter a second reference for the transaction in up to seven characters. For transactions imported from Debtors Ledger, this is the customer's account code; for transactions imported from Creditors Ledger, this is the supplier's account code.

Currency

(Only in multi-currency systems.) When a batch currency has not been specified, you need to enter the currency of the transaction. This is referred to as the 'entry currency'. The default is the cash book currency. Press <F1> for a pop-up enquiry.

 

If a batch currency has been specified, it is displayed here.

Note

If the entry currency differs from either the cash book currency, or the company's base currency, or both, in this manual the transaction is referred to as a 'foreign currency transaction'.

Amount

Enter the amount of the transaction in the entry currency. For foreign currency transactions, you cannot change this after you confirm the currency information.

 

If the currency operates with a decimal precision of zero or one, you cannot enter a value with more non-zero decimal places than are allowed for the currency; for example if the decimal precision is zero you can enter the amount as '1478' or as '1478.00', but not as '1478.5'. For further information about the decimal precision of currencies, see Currency Maintenance in the Global 3000 Installation & Set-up Manual.

Note

Cash Manager converts the value to the cash book currency and the base currency if different from the entry currency. Cash Manager uses the house exchange rates in force on the transaction date for these calculations.

You can press <F1> at the next prompt to:

§   View the exchange rate details.

 

§   Enter a spot rate for the transaction, or a specific value in base or cash book currency, if any of the exchange rates involved are variable, and the currency information has not been confirmed.

Confirmed

(Foreign currency transactions only.) Enter Y to confirm the currency information for the transaction. Enter N if the exchange rates to be applied to the transaction are not known; you can confirm the currency information later when the details are known. If necessary you can amend and confirm the currency information after the batch is closed.

 

This prompt is automatically set to Y and is skipped, if all the exchange rates between the currencies involved are fixed on the transaction date.

Warning

After you mark a foreign currency transaction as confirmed, you cannot un-confirm it, or change its value or currency information.

 

Press <F1> to view the exchange rate details for the transaction:

§   If the cash book and base currency are the same Þ Currency Information Window.

 

§   Otherwise Þ Currency Menu. This gives you access to the Currency Information Window for the conversions to both currencies.

Note

If one of the exchange rates involved in the transaction is a floating rate, and the currency has not been confirmed, the Currency Information Window enables you to amend the currency information for the transaction.

Narrative

Enter up to 30 characters of narrative. The default is the transaction code's description.

Payee

(Only for payments for cash books for which payee details are requested and for which cheques are not being printed.) Enter the name of the payee in up to 30 characters.

Note

If cheques are being printed, you can enter the payee's name and other details through the Payee Details Window which appears next.

Payer

(Only for receipts.) Enter the name of the payer in up to 30 characters.

Base

(Only if entry currency differs from base currency.) (Display only.) The transaction amount in the company's base currency.

Book

(Only if entry currency differs from cash book currency.) (Display only.) The transaction amount in the cash book currency.

On completion

If the transaction is a payment for which a cheque is being printed Þ Payee Details Window.

 

Otherwise:

§   If you are entering a new transaction Þ Dissection Analysis Window.

§   If you are amending an existing transaction Þ Dissection Analysis Menu.

On exit

Þ Batch Options Menu.