Close Reconciliation Window

 

This window appears when you select Close Reconciliation from the Options Menu

Purpose

This window enables you to confirm that you wish to close the reconciliation. This finalises the reconciliation, and if you entered any statement directs, it closes the statement direct batch. If on-line posting to General Ledger is selected in Administration Parameters, after the batch is closed, Cash Manager creates the transfer file and automatically transfers it into General Ledger.

 

If you confirmed any currency information within the bank reconciliation, closing the reconciliation automatically generates General Ledger postings to account for any outstanding exchange gains and losses recorded for closed batches that have already been posted to General Ledger.

 

If on-line posting to General Ledger is selected in Administration Parameters, the postings are made immediately via a transfer file which is automatically transferred into General Ledger.

 

If manual posting to General Ledger is selected, the exchange gain and loss postings are incorporated into the next General Ledger transfer file you create via the Create General Ledger Transfer File.

Display

The window displays the closing balance from the statement and the closing balance from the reconciliation. It also shows the total of the statement closing balance and unpresented transactions, and the current balance recorded in the cash book.

 

If the closing balances do not match, you are warned that the cash book is not yet reconciled, and you cannot close the reconciliation. If necessary you can change the opening and closing balances, and total credits and debits for the statement in the Statement Details Window.

Warning

After you close the reconciliation, you cannot change it or any of its details.

The prompt is:

 

Do you want to close the reconciliation now

Enter Y when you are ready to close the reconciliation.

If on-line General Ledger posting is selected in Administration Parameters, and there are postings to be made to General Ledger:

§   When the reconciliation is closed, the program creates the transfer file, and then automatically transfers it into General Ledger. Close Reconciliation does this by invoking the General Ledger Auto-Entry program. The Auto-Entry windows appear on the screen, but no keyboard input is required.

 

§   If the option to print the Auto-Entry report is selected in Administration Parameters, a report of the transferred transactions is printed.

 

§   If the option for immediate posting of the transferred batches is selected for the interface in General Ledger Interface Definitions, the General Ledger batch is posted as soon as the transfer is complete.

 

When the processing is complete Þ Statement Details Window. The status of the statement is now shown as closed.

 

Enter N if you do not want to close the reconciliation Þ Options Menu.