Auto-Transfer

Introduction

Transactions can be imported into Cash Manager from other modules via transfer files.

 

When posting into Cash Manager from Global 3000 Debtors Ledger and Creditors Ledger, the transfer files can be generated and transferred into Cash Manager in one of two ways:

§   Via the 'on-line posting' option. In this option the transfer file is automatically generated and transferred into Cash Manager at the time of posting; i.e. whenever a payment or dishonoured cheque batch is posted in Debtors Ledger, or a payment or voided cheque batch is posted in Creditors Ledger.

 

§   Manually via a two stage process. First the transfer file is generated when you run the Close Session function in Debtors Ledger and Creditors Ledger. Then you manually invoke the Auto-Transfers in Cash Manager. This method must be used if the modules are on different computers.

 

You select the method to be used in Global 3000 Debtors Ledger and Creditors Ledger via the 'On-line posting to Cash Manager' Administration Parameter. For further information, see the Global 3000 Installation & Set-up Manual.

Note

The on-line posting option only works for 'BOS' format interfaces. For all other interface formats, you must invoke the transfers manually, regardless of the setting of the parameter.

 

The manual method is always used when posting into Cash Manager from all other modules.

 

The transactions are always transferred into Cash Manager via the auto-transfers program, whether it is run automatically or is selected manually. Moreover, the program processes the transactions in the same way. However when it is run automatically, it does not prompt you for any information. You can define whether you want to print a report of the transfers in the Cash Manager Integration Window of Administration Parameters.

 

Before you can transfer transactions into Cash Manager, you must create an auto-transfer interface definition for each sub-module. You do this through the Interface Definitions function.

 

You must also define interfacing details within the other modules you want to transfer data from. For information about how to do this, see the manual for the relevant modules.

 

The transactions are passed in a transfer file which is created by the other module. When a transfer file is created, it is assigned a sequence number. The sequence number of the last file of each type transferred into Cash Manager is stored on the interface control in Cash Manager. This ensures that the same transfer file is not posted twice. Each transfer file can contain up to nine transaction batches.

 

If the other modules run in a remote location, you need to transmit the transfer files to the Cash Manager computer before you can import them into Cash Manager.

 

The auto-transfer program creates Cash Manager batches. These batches can be printed and, if necessary, closed in the normal way via Enter Transactions. You can define, via an indicator on the interface definition, whether the transferred batches are automatically closed by the auto-transfer process, or are left open.

Note

Voided cheques from Creditors Ledger are posted as receipt batches, and dishonoured cheques from Debtors Ledger are posted as payment batches.

Consolidated postings

For 'BOS' format interfaces, you have the option to consolidate postings. You specify in the interface definition whether or not you want consolidated postings. The following rules apply:

§   If postings are being consolidated by batch, all items with the same batch number in the sending system are combined to create a single Cash Manager posting.

 

§   If postings are being consolidated by narrative, the incoming details are sorted into ascending narrative sequence. Items with the same first ten characters of narrative are combined to create a single Cash Manager posting. Note that this means that all transactions with a blank narrative will be consolidated.

 

§   When transactions are consolidated, any payee details attached to them are ignored.

 

§   Dishonoured cheques (type DRE) and foreign currency transactions are not consolidated.

 

§   You can optionally print a report showing the postings created in Cash Manager and a full schedule for each consolidated posting.

More:

Please Select Transfer File Window

Summary of Transfer File Window