System Parameters

System Parameters - Introduction

An introduction to the System Parameters. Considerations when first setting up your system.

Administration Parameters

Full instructions for setting the Administration Parameters. These System Parameters are common to the accounting and distribution modules.

Company Parameters 

Full instructions for setting the Company Parameters. These System Parameters deal mainly with company-specific information.

 

Introduction

Global 3000 software is highly configurable and uses many System Parameters which enable you to determine how your company uses the various facilities that are available.

 

The System Parameters fall into the following groups:

§   Administration Parameters which are common to the accounting and distribution modules.

 

§   Company Parameters which deal mainly with company-specific information.

 

§   Distribution Parameters which deal with information which is relevant only to the distribution modules.

 

§   Module-specific parameters which are available in each module and deal with options specific to that module; for example SOP parameters, Debtors Ledger parameters etc. These are covered in the manual relating to the module in question.

 

The system cannot function without the basic information which the System Parameters provide. So the first time you use a Global 3000 module you are automatically taken through the Administration and Company Parameters and the module specific parameters. If it is a distribution module, you will also be taken through the Distribution Parameters.

 

Once the system is up and running, the System Parameters can be accessed at any time via the System Maintenance menu in each module.

Codes in Global 3000

Global 3000 is high-performance software with the potential to store and present your distribution and accounting information in detail with the minimum of effort on your part. However, to achieve this potential you need to do some careful planning before entering any data into the system. As well as setting up the System Parameters, you need to establish reference codes for accounts, products and so on.

 

Before proceeding to establish these codes, read the manual and consider the implications of the coding schemes that you adopt.

 

You can choose whether some important codes, such as General Ledger account and profit centre codes and product codes are numeric or alphanumeric.

Alphanumeric codes

If you use alphanumeric codes, try to avoid the use of variable length codes, particularly when one code is a subset of another or several others.

Example

Having products AAA-0001 and AAA-001 is likely to lead to confusion.

 

Selecting a range of codes, for example for a report, is also a potential source of confusion when you use codes of variable length.

Example

If you have products R, RA, RB and RC and gave an instruction to print the products in the range R to R, just product R would be printed. If you then deleted product R and again specified R to R, products RA to RC would then be printed.

Numeric codes

Where the codes you intend to use are purely numeric e.g. numbered companies in a group financial system, you indicate this by declaring the codes right justified. This prevents codes appearing in the sequence 1, 10..19, 2, 20..29, 3 etc.

Note

It is inadvisable to change code parameters, such as code length and justification, after the system is operational.

Single or multi company

Global 3000 software can manage either a single company or multiple companies. Multi-company processing is of most benefit if your organisation has separate trading entities which deal with the same supplier or customer base. In this case combining the companies in a single database means that the suppliers and customers only have to be set up once and you can enquire on consolidated balances across all companies in your group.

 

However, if the companies in your group have distinct customer and supplier bases it may be more convenient to set up separate databases each running a single company. Discuss this with your software supplier if you are unsure. Both approaches have their own advantages.

Printing system parameters

There is a Print System Parameters option on the main System Parameters menu that enables you to print your System Parameter settings.