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Before you can use your Asset Register, you need to: § Set up the Asset Register System Parameters. |
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§ Enter depreciation tables via Depreciation Table Maintenance. |
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§ Use Asset Group Maintenance to group together assets of similar types. |
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§ Use Budget Maintenance to set up capital expenditure budgets. |
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§ Enter asset codes via Asset Maintenance Data Load Mode. |
Depreciation tables |
Depreciation tables are used to determine the depreciation percentage to be applied to assets using the Table depreciation method. A depreciation table allows you to have up to five rates of depreciation to be used during the life of an asset. You can specify the number of months that each rate applies to an asset. |
Asset groups |
Assets of a similar type can be grouped together using an asset group code (consisting of up to 10 characters). This enables you to set up default values (e.g. depreciation method and rates) for an asset group, and allocate these defaults to each new asset as it is entered. Asset group codes also determine the accounts to which details of the asset are to be posted in General Ledger. If separate groups are required for reporting purposes, they can be combined for General Ledger purposes by quoting the same General Ledger account on each of the groups. |
Budget maintenance |
Details of capital expenditure budgets can be recorded, and identified by a fifteen character code and with the accounting year that they apply to. When an asset is added a budget code can be recorded against it, and the value of the asset and any subsequent additions will be added to an expenditure total on the budget record. |
Data load mode |
When initially entering assets into the system, use the Asset Maintenance Data Load Mode program. It does not create any General Ledger postings, and also allows you to record budget and year to date expenditure details. |
Further details |
For further information on these functions, see the Global 3000 Asset Register Manual. |