Please Confirm Closure Required Window

 

This window appears when you select Close Batch from the Transfer Options Menu

Purpose

This window enables you to initiate the closing of a fund transfer and its constituent batches.

 

If on-line General Ledger posting is selected in Administration Parameters, closing the transfer creates the General Ledger transfer file and automatically transfers it into General Ledger.

Warning

After you close a transfer, apart from amending and confirming unconfirmed currency information, you cannot change any of the transfer details, or print or reprint its cheque. Before you close the transfer, you should therefore print and thoroughly check it, and if necessary make any required amendments and print the cheque.

The prompts are:

Book

(Display only.) The codes of the sending and the receiving cash books.

Comp

(Display only.) The codes of the companies to which the sending and receiving cash books belong.

Batch

(Display only.) The numbers of the two batches created by the transfer. The first number relates to the sending cash book's payment batch, the second to the receiving cash book's receipt batch.

Title

(Display only.) The titles of the two batches.

Total entered

(Display only.) The amount of the transfer in the sending cash book's currency, and underneath in the receiving cash book's currency.

Do you want to close this transfer now

(Y/N.) Enter Y if you want to close the transfer, otherwise enter N.

On completion

The transfer and its constituent batches are closed.

 

If on-line General Ledger posting is selected in Administration Parameters:

§   When the batches are closed, the program creates the General Ledger transfer file, and then automatically transfers it into General Ledger. The Fund Transfer program does this by invoking the General Ledger Auto-Entry program. The Auto-Entry windows appear on the screen, but no keyboard input is required.

 

§   If the option to print the Auto-Entry report is selected in Administration Parameters, a report of the transferred transactions is printed.

 

§   If the option for immediate posting of the transferred batches is selected for the interface in General Ledger Interface Definitions, the General Ledger batch is posted as soon as the transfer is complete.

 

When all processing is complete Þ Fund Transfer Details Window.

Note

When the transfer is closed, Cash Manager creates dissections to dissection codes TO (Transfer out) and TI (Transfer in) and, if any exchange gain or loss arises, to dissection codes EP (Exchange payments) and ER (Exchange receipts). These dissection codes are automatically created when required.