Create General Ledger Transfer File

Introduction

When posting to General Ledger, the transfer files can be generated and transferred into General Ledger in two ways:

§   Via the 'on-line posting' option. In this option the transfer file is automatically generated and transferred into General Ledger whenever a batch is closed, and when exchange gain or loss postings are generated when currency information is confirmed.

 

§   Manually via a two stage process. First the transfer file is generated when you run the Create General Ledger Transfer File option. Then you manually invoke the auto-entry program in General Ledger. This method must be used if the modules are on different computers.

 

You select the method to be used via the 'On-line posting to General Ledger' Administration Parameter. For further information, see the Global 3000 Installation & Set-up Manual.

Note

The on-line posting option only works for 'BOS' format interfaces. For all other interface formats, you must invoke the transfers manually, regardless of the setting of the parameter.

 

The Create General Ledger Transfer File program creates the General Ledger transfer file from outstanding General Ledger analysis details for the current period. You can run the program at any time; for example on a daily or weekly basis. However all outstanding General Ledger analysis details must be transferred to the transfer file prior to closing the Cash Manager period.

 

Before you can run the program you need to:

§   Close all current period batches.

 

§   Print the General Ledger Analysis Report, if required.

 

§   Ensure you have exclusive use of Cash Manager; i.e. you need to ensure there are no other users in Cash Manager.

Interface definitions

Whichever posting option you choose (manual or on-line), you need to define the details of the transfer file in the Second General Ledger Interface Window in System Parameters.

 

You also need to enter equivalent details in the Interface Definitions Window in General Ledger.

More:

GL Transfer File Details Window