Statement Direct Transactions Window

 

This window appears when you press <F3> at the 'Type' prompt in the Presented Transactions Window.

Purpose

This window enables you to enter transactions which appear on the bank statement but which have not already been entered into Cash Manager, for example bank changes.

 

You cannot alter a statement direct transaction after you have entered it. If necessary, you can delete it in the Presented Transactions Window, and then enter it again. You can, however amend the dissection analysis of a statement direct transaction via Enter Transactions.

Note

Cash Manager automatically creates a batch for the statement direct transactions created during a bank reconciliation. This batch appears in Enter Transactions with a title of 'Statement Direct'. While the batch is open you can amend the dissection analysis of the statement direct transactions via Enter Transactions. You can also print the batch via the Print Batch option. The batch is automatically closed when you close the statement, and cannot be closed independently in Enter Transactions.

The prompts are:

Type

Enter the transaction code for the transaction. This must be a transaction code that can be used for statement direct transactions, as defined in Transaction Code Maintenance. Press <F1> for a pop-up enquiry.

Reference

A reference for the transaction (up to 10 characters).

Date

The date of the transaction as shown on the bank statement. The default is the statement date.

Narrative

Enter a description of the transaction in up to 30 characters. This defaults to the transaction code's description.

Currency

Enter the entry currency for the transaction. The default is the cash book currency. Press <F1> for a pop-up enquiry.

Amount

The amount of the transaction in the entry currency.

 

If the currency operates with a decimal precision of zero or one, you cannot enter a value with more non-zero decimal places than are allowed for the currency; for example if the decimal precision is zero you can enter the amount as '1478' or as '1478.00', but not as '1478.5'. For further information about the decimal precision of currencies, see Currency Maintenance in the Global 3000 Installation & Set-up Manual.

Note

Cash Manager converts the value in entry currency to the cash book currency and the base currency if they are different from the entry currency. Cash Manager uses the house exchange rates in force on the transaction date for these calculations.

You can press <F1> at the Confirmed? prompt to:

§   View the exchange rate details.

 

§   Enter a spot rate for the transaction, or a specific value in base or cash book currency, if any of the exchange rates involved are variable, and the currency information has not been confirmed.

Book

(Foreign currency transactions only.) (Display only.) The amount in cash book currency as it appears on the statement.

Confirmed?

(Y/N.) Enter Y to confirm the currency information.

 

Press <F1> to view the currency information:

§   If the cash book and base currency are the same Þ Currency Information Window.

 

§   Otherwise Þ Currency Menu. This gives you access to the Currency Information Window for the conversion to cash book currency and to the base currency.

Note

You must confirm the currency if you want the statement direct transaction to be recorded on the statement.

On completion

What happens next depends on the setting of the 'Dissection options' System Parameters:

§   If you chose to analyse statement directs during the bank reconciliation Þ Dissection Analysis Window. If analysis categories have been set up for the General Ledger account you specify in the Dissection Analysis Window, it is followed by the General Ledger Transaction Analysis Window. When you have completed the dissection analysis you are returned to this window for entry of further statement directs.

 

§   Otherwise the window is cleared and the cursor returns to the 'Type' prompt for entry of further statement directs. You can enter the dissection analysis later via Enter Transactions.

On exit

Þ Presented Transactions Window where the statement directs appear marked with an asterisk in the final column.