Definitions of Auto-Transfer Interfaces Window

 

This window appears when you select Amend Interface Definitions from the System Maintenance Menu

Purpose

This window enables you to define auto-transfer interfaces so that transaction batches can be transferred automatically from other systems e.g. Global 3000 Debtors Ledger and Creditors Ledger. The window lists any interfaces that have already been defined.

Warning

The definitions you enter in this window must match the definitions entered for the interface in the other module; for example you must enter the same source id for the interface in both places.

The prompts are:

Source

A two-character code to identify the sub-system, such as 'CL' for Global 3000 Creditors Ledger.

Title

A title of up to 30 characters to help you identify the sub-system.

Transfer file format

The format of the interface. This can be one of the following:

§   BOS. This format can be used for Global 3000 modules version 4.2 or above. This format enables you to consolidate postings, to print a report of postings made via the interface, and to use the on-line posting feature.

 

§   ITG. This format is retained for compatibility with pre-version 4.2 Global 3000 modules. It does not provide all the features of the BOS format.

 

The default is BOS.

Note

If you want to use the BOS format interface, you must also define the format of the interface as BOS in the sending system.

Further information

For further information about the on-line posting feature, see Cash Manager Integration in the Global 3000 Installation & Set-up Manual.

Transfer file name

(Display only.) This is a concatenation of 'CMX', the source id and the next sequence number. For example, the first file posted from Creditors Ledger would be 'CMXCL001', where 'CL' is the source id for Creditors Ledger, and 001 is the next sequence number.

Transfer file unit

The unit on which the transfer file will reside. The default is CMD, the Cash Manager database unit.

Last seq

This is the sequence number of the last file to be transferred via the interface. It is automatically incremented every time a file is transferred, so that earlier cycles of the file can remain on the transfer file unit. The sequence number can be changed but this should only be done with great care.

Default dissection code to be used for transactions

Enter a default dissection code for transactions imported from the selected system. If the selected system is Global 3000 Debtors Ledger or Creditors Ledger, this dissection code is used for all transactions.

 

The originating transaction's narrative is copied to the dissection narrative to provide a reference. If the original narrative was blank, the originating transaction's reference is used instead.

 

Provided the batches are not closed immediately following transfer, these details can be amended via Enter Transactions (but see warning below).

Transfer associated GL analysis to General Ledger

(Y/N.) This specifies whether or not the associated General Ledger analysis is to be posted to General Ledger. If the analysis has already been posted, e.g. through Creditors Ledger or Debtors Ledger, this should be set to N.

Warning

If posting to General Ledger is in use, the General Ledger analysis is always transferred to General Ledger if transferred batches are left open, and are amended in Cash Manager prior to closing, regardless of the setting of this prompt. This can result in duplicate postings in General Ledger.

Place transferred cheques on hold

(Y/N.) Enter Y if transferred payments are to be put on hold, otherwise enter N.

Note

Held transactions cannot be reconciled with a bank statement until they are manually released via the Release/Hold Cheques option.

Close created batches, so preventing amendments

If 'Transfer associated GL analysis to General Ledger' is set to Y, enter Y to cause the imported batches to be closed by the auto-transfer program so they cannot be amended in Cash Manager. Enter N, to leave the imported batches open. They should then be manually closed via the Enter Transactions program.

 

If 'Transfer associated GL analysis to General Ledger' is set to N, this prompt is set to Y and skipped.

Delete transfer file after successful transfer

(Y/N.) Enter Y if you want Cash Manager to automatically delete a transfer file after a successful transfer. Cash Manager determines which transfer file to delete by the setting of the next prompt. Enter N if you want to delete the transfer files manually.

Transfer file deletion delay (in generations)

(Only if you entered Y at the previous prompt.) Enter the number of transfer files that are to be retained before being deleted. The default is three.

Note

By entering Y to the 'Delete transfer file' prompt and specifying three as the deletion delay, you ensure that only the three most recent transfer files are retained.

Consolidate postings

(BOS format interfaces only.) Enter one of the following:

§   B to consolidate postings by sending system batch number.

 

§   T to consolidate postings with the same first ten characters in their transaction narrative.

 

§   N for no consolidation.

 

If you select one of the consolidate options (B or T), you can print the constituent elements of each consolidated posting through the Auto-transfer Report.

Warning

If you choose to consolidate postings by narrative, all transactions where the narrative has been left blank are consolidated.

Further information

For further information on consolidated postings, see the Consolidated postings section of the Auto-Transfer introduction.

Last transfer performed by … on … at

(Display only.) The date and time of the last auto-transfer performed via this interface and the operator id of the person responsible.

On completion

Þ Next line in the window.

On exit

Þ Other System Maintenance Options Menu.