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This window appears when you select Confirm Currency from the Transaction Processing Menu |
Note |
If you have not already selected a cash book, this window is preceded by the Cash Book Selection Window. For further details, see the Cash Book Selection Window. Otherwise the cash book defaults to the last cash book selected, whether you selected it directly through the Cash Book Selection Window, or implicitly through Transaction Entry. |
Purpose |
This window lists, for the selected cash book, all the foreign currency transactions whose currency information has not been confirmed. It enables you to: § To view the currency information for each transaction. |
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§ To mark transactions as 'held' so their currency information cannot be confirmed through this option until they are manually released. |
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§ To confirm the currency information for all un-held foreign currency transactions for the selected cash book. |
Note |
A foreign currency transaction is a transaction whose entry currency differs from either its cash book currency, or its company's base currency, or both. |
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The confirmation process automatically generates General Ledger postings to account for any outstanding exchange gains and losses recorded for closed batches already posted to General Ledger. |
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If on-line posting to General Ledger is selected in Administration Parameters, the postings are made via a transfer file which is automatically transferred into General Ledger when the confirmation processing is complete. |
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If manual posting to General Ledger is selected, the exchange gain and loss postings are incorporated into the next General Ledger transfer file you create via the Create General Ledger Transfer File. |
Display currency information |
To display the currency information window for a transaction, move the cursor to the required line and press <F1>. § If the cash book and base currency are the same Þ Currency Information Window. |
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§ Otherwise Þ Currency Menu. This gives you access to the Currency Information Window for the conversion to cash book currency and to the base currency. |
Note |
You cannot change any details in the Currency Information Window when you invoke it from this window. To change the details, use the Amend Currency option. |
Mark as held |
To change the hold status of a transaction's currency information, move the cursor to the required line and press <Return>. This toggles the held status from held to released and vice versa. |
Note |
The Release/Hold Cheques function, which enables you to hold and release payments in Cash Manager, is a completely separate and distinct function. The held status of a payment transaction's currency information has no relationship to the held/unheld status of the payment. |
Confirm |
To confirm the currency information for all the transactions which have not been marked as held, press <F2>. |
Warning |
After you confirm currency information for a transaction, you cannot amend the transaction amount or the currency information, or un-confirm the transaction. |
The details displayed in the upper part of the window:
Note |
All the details in this window are display-only. |
Type |
The three-character transaction code. |
Reference |
The 10-character transaction reference. |
Date |
The transaction date. |
Reference 2 |
The second reference for the transaction. For transactions imported from Debtors Ledger, this is the customer's account code; for transactions imported from Creditors Ledger, this is the supplier's account code. |
Amount |
The amount of the transaction in entry currency. |
Currency |
The entry currency. |
Posted |
If the transaction is in a batch which has been closed this is Y. Otherwise it is blank. |
Hold |
Y indicates that the currency information is not ready for confirmation and the transaction is to be excluded from currency confirmation in this window. Blank means the transactions are ready for confirmation. For details of how to change the hold status, see above. |
Narrative |
The transaction narrative. |
Payee details |
Payee name, address and postcode when relevant for payments. |
Batch |
The batch type, batch and item number of the transaction. |
Base |
The transaction amount in the company's base currency. |
Book |
The transaction amount in the cash book currency. |
On exit |