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This window appears when you select Transaction Codes from the Cash Manager Parameters Menu |
Purpose |
This window lists existing transaction codes and enables you to define new ones and to amend and delete existing ones. Transaction codes are used to identify the different document types that can be used in Cash Manager, and to provide a means of sorting the transactions into cheques, bank transfers, etc. |
Note |
If you are interfacing with Debtors Ledger or Creditors Ledger, the following transaction codes must be set up: § REC - Cheque/Transfer/BACS (Receipt). |
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§ DRE - Dishonoured Cheques (Payment). |
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§ CHQ - Cheque/Transfer/BACS (Payment). |
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§ REV - Voided Cheques (Receipt). |
Note |
Other transaction codes can correspond to the codes used by your bank, or you may wish to use the following: § CRI - credit interest. |
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§ DRI - debit interest. |
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§ CHG - bank charges. |
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§ CSH - cash withdrawal. |
The prompts are:
Code |
A code of up to three alphanumeric characters to identify the transaction type. |
Default narrative |
Up to 30 characters to describe the transaction. |
Payment/receipt |
Enter one of the following: § P for payments. |
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§ R for receipts. |
Dissection default |
A two character code identifying the default dissection code associated with the transaction code. |
Fixed |
(Y/N.) Enter Y if this is to be the only dissection code associated with the transaction code. Enter N to be able to vary the dissection code at transaction entry. The default is N. |
Can transaction be held |
(Y/N.) Enter Y if transactions of this type can be held; i.e. they can be prevented from being reconciled with the bank statement. Enter N if transactions of this type cannot be held. If the transaction code is CHQ, the default is Y, otherwise the default is N. |
Is a reference number required with the code |
(Y/N.) Enter Y if a reference of up to 10 characters must be entered for transactions of this type. Enter N if the reference can be left blank. |
Can the code be used for a statement direct |
(Y/N.) Enter Y if transactions of this type can be entered directly on to a bank reconciliation statement. Enter N if they cannot be. |
On completion |
Þ Next line in window. |
On exit |