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This window appears when you select Enter Fund Transfers from the Transaction Processing Menu |
Purpose |
This window enables you to enter the details of the funds transfer. |
The prompts in the upper part of the window are:
Item |
(Display-only.) Cash Manager automatically generates this reference number when you enter the window. |
Title |
Enter a title for the transfer in up to 22 characters. This is used as a batch title for both batches generated by the fund transfer. |
Reference |
Enter a reference to identify the transfer in up to 10 characters. This reference is given to both cash book transactions arising from the transfer, and cannot be left blank. |
Narrative |
Enter a description in up to 30 characters. This is used for both cash book transactions generated by the transfer. |
Print cheque |
Enter Y if you want to print a cheque for the transfer, otherwise enter N. If you enter Y, you must print the cheque before you close the transfer. |
Payee name |
(Only if you entered Y at the 'Print cheque' prompt above.) Enter the payee name to be printed on the cheque. |
The prompts in the middle part of the window are:
Transferred from book |
Enter the code of the cash book from which you want to transfer funds; i.e. the sending cash book. When you enter a valid cash book code, Cash Manager displays its name and currency. Press <F1> for a list of available cash books. The default is the currently selected cash book. |
Note |
If you entered Y at the 'Print cheque' prompt above and cheque printing is not allowed for the selected cash book as it is defined in Cash Book Maintenance, a warning message appears. Before you can continue, you need to press <Shift Tab> to return to the 'Print cheque' prompt and set it to N. |
Comp |
(Display only.) The code, name, and base currency of the company to which the sending cash book belongs. |
Type |
Enter the transaction code for the transaction. Press <F1> to search valid codes. |
Note |
You define transaction codes in System Parameters. For further information, see the Transaction Code Maintenance Window. |
Period |
The financial period of the transfer. Enter one of the following: § C for the current period (the default). |
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§ N for the next period. |
Date |
Enter the date of the transfer. This is the transaction date for the transactions generated by the transfer. It must not be later than the end of the selected period. The default is either today's date, or the end of the selected period, whichever is earlier. |
Transferred to book |
Enter the code of the cash book you want to transfer funds to; i.e. the receiving cash book. When you enter a valid cash book code, Cash Manager displays its name and currency. Press <F1> for a list of cash books. |
Comp |
(Display only.) The code, name and base currency of the company to which the receiving cash book belongs. |
Period |
(Display only.) This is either 'Current' or 'Next', depending on the transaction date entered earlier. |
Type |
Enter the transaction code for the transaction. Press <F1> to search valid codes. |
The prompts in the lower part of the window are:
Currency |
Enter the code of the currency in which you are transferring the funds. This is referred to as the 'transfer currency'. It must be either the cash book currency or the base currency of one of the cash books involved. Press <F1> for a pop-up enquiry. |
Amount |
Enter the amount to be transferred in the selected currency. Cash Manager converts the value in this currency to the other currencies involved in the transfer if they are different. Cash Manager uses the house exchange rates in force on the transaction date for these calculations. |
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If the currency operates with a decimal precision of zero or one, you cannot enter a value with more non-zero decimal places than are allowed for the currency; for example if the decimal precision is zero you can enter the amount as '1478' or as '1478.00', but not as '1478.5'. For further information about the decimal precision of currencies, see Currency Maintenance in the Global 3000 Installation & Set-up Manual. |
Confirmed |
(Y/N.) Enter Y to confirm the currency information for the transfer. Enter N if the exchange rates to be applied to the transfer are not known; you can confirm them later when the details are known. If necessary you can amend and confirm the currency information after the transfer is closed. |
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Press <F1> to view the exchange rate details for the transaction Þ TransferCurrency Menu. |
Note |
This prompt is automatically set to Y and is skipped, if all the exchange rates between the currencies involved are fixed on the transaction date. |
On completion |
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On exit |
If you attempt to exit from the window without closing the transfer, a window appears warning you that if you continue to exit the current transfer will be deleted and cannot be recovered. If you continue Þ Transaction Processing Menu. |