Release/Hold Cheques

Release/Hold Cheques Window

 

This window appears when you select Release/Hold Cheques from the Transaction Processing Menu

Note

If you have not already selected a cash book, this window is preceded by the Cash Book Selection Window. Otherwise the cash book defaults to the last cash book selected, whether you selected it directly through the Cash Book Selection Window, or implicitly through Transaction Entry.

Purpose

This program enables you to hold payments which have not yet been reconciled with a bank statement via the Bank Reconciliation program. This program also enables you to release held payments. Held payments cannot be reconciled with a bank statement until they are un-held.

 

The upper part of the window displays details of the selected cash book. The middle part of the window lists all un-reconciled payments for the selected cash book. Further details are displayed for each payment in the lower part of the window as you scroll through the list. Only the hold status of the transactions can be changed in this window.

Search sequences

Press <F6> to change the search sequence. The following search sequences are available:

§   Date. (This is the default sequence.)

 

§   Reference.

 

Press <F1> when the cursor is on the Reference prompt of an empty line, for a pop-up enquiry displaying the transactions in payee name sequence.

Hold status

The hold status of the payments is displayed in the right hand column in the middle scrolled section of the window.

Change hold status

To change the hold status of a payment, move the cursor to the required line and press <Return>. This toggles the held status from held to released and vice versa.

Note

Only the hold status can be changed in this window.

The details displayed in the middle part of the window:

Reference

This consists of the three-character transaction code and the 10-character transaction reference.

 

If the entry currency differs from either cash book or base currency, you can press <F1> to view the exchange rates involved in currency conversions for the transaction:

§   If the cash book and base currency are the same Þ Currency Information Window.

 

§   Otherwise Þ Currency Menu. This gives you access to the Currency Information Window for the two currency conversions.

Note

You cannot change any details in the Currency Information Window when you invoke it from this window.

Date

The transaction date. You can also press <F1> on this prompt to view the exchange rates involved in the in currency conversions for the transaction, as described for the previous prompt.

Reference 2

The second reference for the transaction. For transactions imported from Debtors Ledger, this is the customer's account code; for transactions imported from Creditors Ledger, this is the supplier's account code.

Currency

The entry currency.

Amount

The amount of the transaction in the entry currency.

Status

The hold status of the payment. This says 'Held' for held payments and is blank for released payments. See 'Change hold status' above for details of how to change this.

On exit

Þ Transaction Processing Menu.