Cash Book Dissections Window

 

 

This window appears:

§   After the General Details of Cash Books Window when you are setting up a new cash book.

§   When you select Dissections from the Amendment Options Menu.

Purpose

This window enables you to set up and amend dissection codes for this cash book. It also lists any existing dissection codes for the cash book.

Note

The order of the dissections for payments and receipts in this window determines the order of the columns on the Cash Book Report. This is important as the Cash Book Report has only five columns for payments and five for receipts; the first four dissection codes of each type have a column each, the others share the fifth column.

Change order

To change the order of the dissection codes in this window:

§   Move the cursor to the line of the code you want to move, and press <CTRL A>; the dissection code disappears from the list.

 

§   Then move the cursor to the line above which you want to move the dissection code, and press <F5>; the dissection code reappears in the new position.

Note

The function key usage varies from system to system. If necessary press Help to find out which key to use on your system.

The prompts are:

Payment/receipt

Enter one of the following:

§   P for payments.

 

§   R for receipts.

Code

Enter an identifying code for the dissection in up to two alphanumeric characters.

Note

Whether dissection codes are left or right justified is determined by the setting of a System Parameter.

Note

The Fund Transfers program automatically creates up to four dissections to the codes described in the Note in the Please Confirm Closure Required Window. If these dissection codes do not already exist, the program automatically creates them. You should therefore not use the same codes for other purposes.

Description

Enter up to 22 characters to describe the dissection code.

On lu

(On lookup.) This indicator determines whether the code appears in pop-up enquiries when you are prompted for a dissection code for this cash book. Enter Y if you want the code to appear in pop-up enquiries; enter N if you do not want it to appear.

Column heading

Enter the column heading for the dissection code on the Cash Book Report. This consists of two lines of up to 12 characters each. The text you enter is automatically right justified. You can leave one line blank, but not both.

Note

If you are validating General Ledger accounts against the off-line chart of accounts, the profit centres and accounts listed in the pop-up enquiries that appear when you press <F1> at the following prompts are restricted to those defined in the off-line chart of accounts.

GL profit centre

The General Ledger profit centre to which items marked with this dissection code are to be posted. Press <F1> for a pop-up enquiry.

GL account

The code of the General Ledger account to which items marked with this dissection code are to be posted. The account must be enabled for the profit centre entered above for the current financial year.

Note

The account specified for dissection codes for Debtors Ledger cash receipts should be a nominated control account.

Fixed

Enter N if the General Ledger profit centre and account can be changed for this dissection code at data entry time. Enter Y if they cannot be changed; i.e. they are fixed for this dissection code.

Consolidate

Enter Y for consolidated postings to General Ledger for this dissection code. Enter N for detailed postings to General Ledger for this dissection code.

Note

The 'Consolidate General Ledger journals' System Parameter, controls whether postings to General Ledger are generally consolidated or detailed. The 'Consolidate' indicator for the dissection code enables you to override the system wide setting for this dissection code.

On completion

Þ Next line in window.

On exit

Þ Amendment Options Menu.