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This menu appears when you finish entering the selection criteria for a report for which the data export option is available. |
Purpose |
This menu enables you to display, print, or export the selected details, or to use the 'review' option to extend, modify, or save the current selection. |
Note |
Some options on this menu are sometimes unavailable. Which options are available depends on where you invoke the menu from; for example the Review option is currently unavailable in Cash Manager. |
The options are:
Review |
Select this option to use the selection criteria or named list established in the previous window to create a 'current list' to control selection of details for printing or export. You can edit, and optionally save, the current list for future use. |
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This option is not available for all report sequences; for example in Debtors Ledger it is only available when you run reports in customer code or customer name sequence. |
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When you select this option, there is a slight delay as a temporary database is created on the work unit. This process is completely automatic and does not require any user input unless an error occurs. When the temporary database has been created successfully Þ Current List Review Window. |
Note |
The error you are most likely to encounter during the creation of the temporary database is 'Insufficient space on work unit'. When this happens, increase the space on the work unit and then select the Review option again. |
Display only |
Display the selected details on the screen. The details appear on the screen as they would appear on the report if they were printed via the Print option. Press <Return> to display the next page of the report. Press <Esc> to exit from the displayed report. |
Inspect |
Inspect the report before deciding whether to print it. This option displays the report on the screen and then lets you choose whether or not to print it. |
Further information |
For further information, see the V – View Files command in the Spooler chapter in the Global System Manager Manual. |
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Print the selected details. If a 'current list' has been established through the Review option, it is used to select the entries for printing in preference to any previously established selection criteria. Depending on the program, the report is printed, or the Print Options Window appears. |
Note |
When you select the Print or Review options for a named list, there is a delay before the details are printed or exported as a temporary database is created. This process is completely automatic and does not require any user input unless an error occurs. See the note on errors above. |
Export |
Export the selected details. If a 'current list' has been established through the Review option, it is used to select the entries for export in preference to any previously established selection criteria. |
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If more than one scenario has been defined for the startpoint, Þ Scenario Export Details Window. |
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If only one scenario has been defined for the startpoint, and it is configured to prompt for information before exporting the data, or information that is required by the export driver is missing, Þ Scenario Export Details Window. |
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Otherwise the export is initiated. A window displays the progress of the export process. When the process finishes: § If a program has been specified for the scenario, it is invoked in the host environment. |
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§ You are returned to the Action Menu. |
Export errors |
If the file specified in the scenario already exists and the scenario's data path is configured to prompt when this happens Þ Output File Exists Menu. |
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If any of the following occur, Þ Export Error Options Menu: § The file specified in the scenario is in use. |
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§ The specified data path is invalid. |
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§ The file becomes full as the exported data is being written to it. |
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If you use the sample templates when exporting data to Word, an error can occur in Word if the 'Hide MS-DOS file extensions for file-types that are registered' option is selected in Windwos. To check or change this setting in Windows: § Select 'Options' from the View Menu in Windows Explorer |
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§ Select the View Tab and deselect the 'Hide MS-DOS file extensions for file-types that are registered' option. |
Further information |
For further information about startpoints and setting up scenarios in Scenario Maintenance. |
Exit |
Þ Window or menu from which you invoked this menu. |