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This window appears when you select Rows from the Contents Options menu |
Purpose |
This window enables you to define, amend and delete rows for the current contents list. |
Further information |
For definitions of the terms used here, and an example of their use, see Maintain Contents - Terminology and Maintain Contents - Example. |
Move through list |
This window lists rows that have already been defined. You can move through the list using the cursor and <Page Up> and <Page Down> keys in the standard way. |
Add |
To add a new row, move the cursor to the line below the last entry in the list. Alternatively you can press <F5> to insert an entry into the list, or <F4> to go into 'Add' mode. The prompts are described in detail below. |
Amend |
To amend an existing row, move the cursor to the required entry and press <Return>. The prompts are described in detail below. |
Delete |
To delete an existing row, move the cursor to the required entry and press <F7>. You are asked for confirmation before the row is deleted. |
Note |
When you first enter this window for a new contents list, the details displayed depend on the option you selected from the Basis of New Contents List menu: § If you selected 'All rows at this startpoint', there is a row for each Global record which is available at the startpoint. The row id and description are set to the record id and description. |
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§ If you chose to copy rows from another contents list, the rows displayed reflect those selected in the Copy Contents from Startpoint Window or the Copy Contents Window. |
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§ If you selected 'Empty list', no rows are displayed. You need to set them up manually. |
Note |
Contents lists for EDI stock balance and product list imports must contain all the fields in all the Global records available at their startpoints. |
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Contents lists for EDI purchase order and sales order imports must contain a minimum of the following: § The account number and order reference fields from the order header record. |
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§ The product, quantity, and unit fields from the order lines record. |
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Other fields from the order header and order line records can optionally be included. |
The prompts are:
Record |
Enter the two character id of the Global record you want to link the row to. Press <F1> for a pop-up enquiry of records that are available at the selected startpoint. |
Notes |
§ The record defines the Global items that you can import or export. |
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§ You cannot define more than one row based on the same Global record. |
Description |
(Display only.) The description of the Global record. |
Row |
Enter a two-character id for the row. The default is the Global record id. |
Description |
A description of up to 30 characters for the row. The default is the Global record description. |
Seq |
(Display only.) The number displayed here indicates the sequence in which the startpoint processes the Global records. The sequence is fixed for each startpoint and cannot be changed. |
Example |
If you create a row for each of four records which are available at a startpoint, the sequence in which the startpoint processes each row is indicated by a number between 1 and 4. Sequence number 1 is processed before 2, 2 before 3, and so on. |
End of row |
(Y/N.) (Exports only.) Enter N if you want this row to be combined with the next row, so that they are exported as one row; for example if you want them to appear on one line in a spreadsheet. Otherwise enter Y. |
Note |
The next row in this respect is the row with the next sequence number, as displayed in the 'Seq' column, irrespective of the sequence in which you enter the rows into this window. |
Example |
You want to combine into one word processing merge letter, details from both the RC (Customer Accounts) record and the AD (Addresses) record. The AD record has sequence number 1, the RC record sequence number 2. You therefore set 'End of row' to N on row 1 which is based on the AD record, and to Y on row 2 which is based on the RC record. |
On completion |
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On exit |